HR 4.0 #3 – Security and compliance in HR with AI and Microsoft 365
HR 4.0 #3 – HR Security and Compliance with AI and Microsoft 365
Introduction
HR data is among the most sensitive in a company: salaries, medical certificates, disciplinary notes. Protecting this information is crucial not only for employee trust but also for compliance with the NIS2 and DORA regulations.
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The Starting Problem
- Shared HR files via email without controls.
- No traceability in case of data leaks.
- Lack of compliant incident response procedures.
Consequences: risk of sanctions, loss of trust, reputational damage.
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The solution: AI + Microsoft 365
Document Classification with AI
- AI model analyzes HR documents and classifies them (e.g., salaries, CVs, medical certificates).
- Output: metadata that enables dedicated policies.
Security Policy with Microsoft 365
- Data Loss Prevention (DLP): blocking external sharing of classified documents.
- Automatic tagging: confidentiality labels based on AI classification.
- Audit trail: every access and sharing tracked.
Automated Incident Response
- Incident registration on SharePoint.
- Power Automate sends automatic alerts to IT Security and the DPO.
- Notification within 24h as required by NIS2/DORA.
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Technical Example: AI Prompt for Classification
Example of a prompt to classify HR documents:
Sei un assistente AI per la sicurezza dei dati. Analizza il documento fornito e rispondi in JSON indicando:
- categoria: [CV | stipendi | certificati_medici | altri]
- livello_sensibilità: [basso | medio | alto]It seems that there is no text provided for translation. Please provide the text you would like me to translate to English, and I’ll be happy to assist you!
Concrete Benefits
- For HR: reduction of risks related to improper data management.
- For the company: regulatory compliance and audit trail ready in case of inspection.
- For employees: greater trust in the protection of their personal data.
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Conclusion
With AI and Microsoft 365, HR security transitions from manual activities to a smart, automated, and compliant process.
The series HR 4.0 has demonstrated how to transform the HR department:
- Selection and onboarding with AI (Article 1).
- Process automation with Power Automate (Article 2).
- HR data protection and compliance (Article 3).
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Call-to-Action
Do you want to take your company’s HR security to the next level?
👉 Contact me for targeted consulting on AI, Microsoft 365, and regulatory compliance.
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