HR 4.0 #3 – HR Security and Compliance with AI and Microsoft 365

Introduction

HR data is among the most sensitive in a company: salaries, medical certificates, disciplinary notes. Protecting this information is crucial not only for employee trust but also for compliance with NIS2 and DORA regulations.

The Initial Problem

• HR files shared via email without controls.
• No traceability in case of data breaches.
• Lack of compliant incident response procedures.

Consequences: risk of penalties, loss of trust, reputational damage.

The Solution: AI + Microsoft 365

Document Classification with AI

• AI model analyzes HR documents and classifies them (e.g., salaries, resumes, medical certificates).
• Output: metadata that enables dedicated policies.

Security Policies with Microsoft 365

• Data Loss Prevention (DLP): blocking external sharing of classified documents.
• Automatic Tagging: confidentiality labels based on AI classification.
• Audit Trail: every access and sharing tracked.

Automated Incident Response

• Incident log on SharePoint.
• Power Automate sends automatic alerts to IT Security and the DPO.
• Notification within 24 hours as required by NIS2/DORA.

Technical Example: AI Prompt for Classification

Example of a prompt to classify HR documents:

You are an AI assistant for data security. Analyze the provided document and respond in JSON indicating:
- category: [resume | salaries | medical_certificates | others]
- sensitivity_level: [low | medium | high]

Concrete Benefits

• For HR: reduction of risks related to improper data management.
• For the company: regulatory compliance and audit trail ready in case of inspection.
• For employees: greater trust in the protection of their personal data.

Conclusion

With AI and Microsoft 365, HR security moves from manual activity to an intelligent, automated, and compliant process.

The HR 4.0 series has shown how to transform the HR department:

1. Selection and onboarding with AI (Article 1).
2. Process automation with Power Automate (Article 2).
3. Protection and compliance of HR data (Article 3).

Call-to-Action

Do you want to take your company’s HR security to the next level? 👉 Contact me for targeted advice on AI, Microsoft 365, and regulatory compliance.